Job Tile: ICFP Coordinator

 

 

  

Job Title: ICFP Coordinator

Grade (Classified) SB-4

Contract Type: Service Contract

Duty Station: Kigali, NSC in RBC

Nationality: Rwandan

Full/Part Time: Full Time

Application Close: 11th January 2018

Duration January to December 2018 (Without possibility of extension)

 

 

The Ministry of Health (MOH) of Rwanda and the Bill & Melinda Gates Institute for Population and

Reproductive Health at the Johns Hopkins Bloomberg School of Public Health along with many

international and national partners will organize the fifth International Conference on Family Planning

(ICFP) in Kigali, Rwanda. The conference will be held from December 12th – 15th, 2018 at Kigali

Convention Centre (KCC).

 

Rwanda is the second East African country selected to host the ICFP. The selection of Rwanda was based

on the long, positive history the country has in supporting and implementing Family Planning programmes.

During the London Summit on Family Planning that occurred in July 2012, Rwanda made a huge

commitment to increase investment and support for family planning and pledged to work towards the

Family Planning 2020 (FP2020) goal. The FP2020 goal is to reach 120 million new users of contraception

globally by 2020. Approximately 3,500 delegates from the family planning field from over 110 countries

will attend the 2018 ICFP, to share research, lessons learnt and best practices.

 

The success of this conference will depend on high commitment from the Rwandan Government. This needs

strong support and intensive collaboration from the international community and donors in supporting the

preparation and implementation of the conference. To ensure that the preparation for and ultimate execution

of the conference is smooth, efficient and successful, technical assistance is needed on the ground in Rwanda

to keep all National Steering Committee (NSC) and subcommittees on task; conference planning activities

on schedule; and 2018 ICFP National and International Steering Committees updated on the progress and

needs. The United States Agency for International Development (USAID) and the United Nations

Population Funds will provide financial support for two Coordinators, to work full time from January

through December 2018 at the Rwanda Biomedical Center to help the MoH/RBC organize and execute all

NSC plans to ensure that Rwanda achieves the goals of each NSC subcommittee (Logistics, Fundraising,

Scientific, Communications, Youth, Faith, and Demographic Dividend) and is well represented at the

conference. He/She will be based at MoH/RBC under the secretariat of the NSC in RBC

 

 

The purpose of the coordinator is to support the coordination of activities of the National Steering

Committee and its sub-committees and manage the day to day activities that are related to the ICFP

preparations and organizations under the guidance of the International and National Steering Committees.

 

 

a. National of Rwanda

b. Masters in Public health/communication or other related fields

c. Wide national and international networking capabilities

d. 3 years of experience in organizing conferences

e. Superb communication (oral and writing) skills in English/French and Kinyarwanda

f. Tact and sensitivity to a wide range of cultural environments across international settings required.

g. Experience in Microsoft Office (Word, Excel and PowerPoint), Dropbox and online conference tools

(GoToMeeting, Skype, etc.).

 

 

Under the overall supervision of the Lead Coordinator of ICFP and direct supervision of MCCH Division

Manager, the ICFP Coordinator is responsible for supporting the Lead Coordinator of the National Steering

Committee’s efforts to ensure effective communication with the International Steering Committee and

facilitate the national sub committees meetings.

 

Specific duties are described below:

 

1. Follow up and coordinate the tasks undertaken by the NSC ICFP subcommittees as a focal point

between the different NSC and ISC stakeholders

2. Play the focal point role between the different NSC and ISC stakeholders.

3. Participate with the lead coordinator on behalf of the NSC on all ISC calls.

4. Coordinate and plan meetings for the NSC and all NSC subcommittees.

5. Monitor and follow up on the execution of local contracts related to the tasks assigned to the NSC

and make sure all the terms are fulfilled. Prepare ToRs for service providers that will be in direct

contract with the Ministry.

6. Serve as the secretary of the NSC, write and disseminate minutes for all NSC meetings; and

following up on the progress of subcommittees.

7. Set up a system of communication between the NSC and ISC partners, including members of all

subcommittees, and all other interested stakeholders that can add value to the success of the ICFP.