The Position:
Under the direct supervision of the Human Resource & Admin Associate the intern will support the Operations Unit in the areas of Operations and general office Administration.
A work-plan with achievements for the duration of the Internship and learning opportunities will be agreed upon. Periodic progress meetings will lead to a beneficial environment for the Intern enhancing her/his skills and capacity in areas related to UNFPA’s mandate.
About UNFPA and How You Can Make a Difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations, and individuals to “build forward better”, while addressing the negative impacts of the COVID-19 pandemic on womens’ and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results. We need interns who are exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
You would be responsible for:
- Supporting in receiving and processing of F10 Claims for staff missions and other related claims
- Supporting on following up on some office administration functions including fixtures and fittings
- Reviewing all procurement related internal memos & Requests to Procure before they are approved to check their completeness in terms of specifications and estimated costs.
- Assisting in the timely completion of customs clearance and in-country transportation, distribution plan and Handover of commodities to IPs.
- Assisting in the proper filling of all procurement and inventory management related documents
- Supporting in receiving, reviewing invoices and maintenance of proper financial filing registry
- Supporting the management of a spreadsheet data for accounts receivables, VAT and other related office expenditure account
You Have:
Your Education:
Applicants to UNFPA’s internship programme must at the time of application meet one of the following requirements:
A. Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher);
B. Be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent);
C. Have recently graduated with a university degree (as defined in (A) and (B) above) and, if selected, must start the internship within one-year of graduation;
D. Be enrolled in a postgraduate professional traineeship programme and undertake the internship as part of this programme.
Your Experiences:
- Some experience in working with development agencies, including in volunteer capacity.
- Fluency in English. Knowledge of other languages is an asset.
- Strong analytical and writing skills.
- Initiative, sound judgment and demonstrated ability to work harmoniously with staff members from different national and cultural backgrounds.
Learning Elements:
Upon completion of the assignment, and depending on its duration, the Intern will gain the following knowledge assets:
- Increased understanding of the UNFPA and the Programme Division within UNFPA
- Understand the UNFPA mandate and policies, including regional set-up
- Understand and familiarize with UNFPA Governance and Executive Board
- Understand UNFPA programme design and delivery mechanisms
- Understand the dynamics of operational and programme support and communications to the field, and at the level of HQ
- Learn UN technical language, working procedures, and coordination mechanisms
- Write and formulate substantive documents
- Network with UN colleagues
- Work experience as a team member in a multicultural setting
Medical Insurance:
Applicants must have medical insurance for the duration of the internship. Proof of insurance will need to be submitted before the internship begins. UNFPA does not provide medical insurance for interns.
How to Apply:
Interested candidates please apply through our official email - internships.rwanda@unfpa.org by sending a motivation letter, updated CV and a filled UN P11 form. We would appreciate receiving this package on or before 19 June 2022 at 17h00 Kigali Time.
Due to the volume of applications received, only shortlisted candidates will be contacted for an interview.
